Rapid BI Catalog: Tableau & Power BI Impact Analysis
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Tableau Server & Cloud Power BI Service

One column changes.
Tableau and Power BI break.

Rapid BI Catalog traces every dashboard, report, calculated field, measure and visual that depends on a source field, across both platforms in a single search, before the change ships and before an executive finds the broken report.

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Metadata only, never your data Runs in your environment 15-day free trial
rapid-bi-catalog / impact-trace
TABLEAU POWER BI FLD SOURCE customer_id dwh.customer DATA SOURCESales DS CALCULATED FIELDActive Customers SETHigh-Value Cust. DASHBOARDExec Summary WORKSHEETRegional Sales WORKSHEETCohort Trends SEMANTIC MODELCustomer Model MEASUREChurn Rate ROW-LEVEL ROLERegion Manager REPORTCustomer 360 VISUAL - MATRIXSegment Detail BOOKMARKBoard View
Impacted: 12 objects across 2 platforms Illustrative trace

Trusted by teams that can't afford broken dashboards

AmazonJPMorgan ChasePfizerGE HealthcarePhilipsAccentureQantasCommonwealth BankBiogen
The two-tool blind spot

One source table. Two BI platforms. Where's the full list?

A source owner announces a column rename or a table deprecation. The Tableau team searches their workbooks. The Power BI team searches their reports. Both do it by hand, and there's still no single list of every dashboard and report, in either tool, that depends on that table.

Without dependency mapping, "what does this affect?" means opening every workbook and every report by hand and hoping nothing was missed. One missed dependency means a broken dashboard in production, discovered by an end user or an executive, not by the BI team.

"We renamed three columns in our customer table. Rapid Lens flagged 47 dependencies before deploy. That used to be a fire drill — now it's a checklist."
Director of Analytics, Fortune 200 retailer
ALTER TABLE customer RENAME customer_id● deployed
TABLEAUDashboard: Exec SummaryBROKEN
POWER BIMeasure: Churn RateBROKEN
TABLEAUCalculated field: Active CustomersBROKEN
POWER BIRLS role: Region ManagerBROKEN
POWER BIReport: Customer 360BROKEN
With Rapid BI Catalog, this list exists before the change ships.
Real enterprise environment

One source table rename. Here's what it touched.

In one enterprise Tableau environment, a single table rename rippled out to all of this, surfaced immediately by field-level impact analysis instead of a workbook-by-workbook review.

38
workbooks

each one opened by hand

137
worksheets

dependent on the renamed table

19
calculated fields

that would have silently broken

3
sets

built on the renamed fields

5
hierarchies

drill paths that would stop working

Manual review: ≈38 analyst hours Rapid BI Catalog: one search

Now picture the same rename when that table also feeds your Power BI semantic models. Same search, same graph.

One catalog · one lineage graph

Not two catalogs stapled together. One lineage view.

Pick a data connection, database, table or field. One impact search shows every affected Tableau and Power BI object, grouped by type, in one lineage diagram. Filter to just Tableau or just Power BI whenever you need to, and export the list to Excel for change control.

Tableau

Tableau Server (on-prem) and Tableau Cloud

  • Data sources, tables and fields
  • Calculated fields, sets, groups, bins, hierarchies, parameters
  • Workbooks, worksheets, dashboards, storyboards

Power BI

Power BI Service, per tenant and workspace

  • Semantic models (embedded or shared), model tables, columns
  • Calculated columns, measures, calculation items, hierarchies, M parameters
  • Row-level security roles
  • Reports, pages, visuals, bookmarks
Three ways to prevent dashboard disasters

Built for the people who get the 9pm "the dashboard is wrong" message.

BI leads, governance and audit teams, and the analysts who inherit someone else's workbooks.

01Impact analysis at field & table level

The problem

When a source system renames a column or deprecates a table, your BI team spends days, sometimes weeks, investigating every workbook, report and calculated field to find what will break. Critical dependencies get missed. Production fails after deploy.

With Rapid BI Catalog
  • Select any connection, database, table or field; see upstream and downstream impact across Tableau and Power BI
  • Every affected object listed by type, not just a list of connected workbooks
  • Timestamped Excel export for change-control review and sign-off

02Visual end-to-end lineage

The problem

Simple questions become detective work: where does this field come from? Which dashboards consume this table? Which reports sit behind this semantic model? Self-service BI loses trust.

With Rapid BI Catalog
  • Interactive diagram from data connection to dashboard, report, page and visual
  • Hover to highlight a path, click to lock it, zoom, pan and mini-map for large estates
  • Start from a workbook or report and trace back to the exact tables and fields behind it

03Audit-ready documentation, always current

The problem

The auditors want documentation and lineage for every report in scope. What exists is out of date, scattered across spreadsheets, or only in the head of the person who built the dashboard. When that person moves on, the knowledge goes with them, and the next audit starts from scratch.

With Rapid BI Catalog
  • Automatically fetches all metadata from your Tableau and Power BI servers, with no manual exports or uploads
  • Fully automated documentation on a schedule, so it stays up to date as dashboards and reports change
  • Knowledge stays with your organization: when a developer moves on, the documentation doesn't leave with them
  • Hand auditors Word, Excel, PDF, HTML or CSV, backed by timestamped field-level activity logs
From BI and governance leaders

Fire drills become checklists.

What changes when the dependency map already exists.

47
dependencies flagged before deploy
"We renamed three columns in our customer table. Rapid Lens flagged 47 dependencies before deploy. That used to be a fire drill — now it's a checklist."
Director of AnalyticsFortune 200 retailer
90 Seconds
to export end-to-end lineage
"The auditors asked for end-to-end lineage. We exported it from Rapid Lens in 90 seconds. They asked if we'd built it ourselves."
Head of Data GovernanceHealthcare network
6wk → 2
analyst onboarding
"Onboarding a new analyst used to take 6 weeks. With auto-generated lineage and docs, they're shipping by week two."
BI Engineering LeadGlobal insurance firm
The business case

It pays for itself on impact analysis alone.

Add the cost of avoided production incidents and the math gets embarrassing.

$275K+
annual cost savings from eliminating manual impact analysis and documentation*
10–15×
return on investment in the first year*
137+
new dashboards your team can build annually with freed-up time*
Audit-ready
always-current documentation, kept ready as a scheduled job
*Based on 100 dashboards, 2 analysts, 25 source system changes annually, 2 hours per dashboard for manual impact investigation, $50/hour analyst cost, and 50 dashboards requiring documentation at 10 hours each. Your results will vary. Calculate your own ROI →
How it works

From source change to full impact map.

No workbook exports, no manual uploads, no cross-checking two tools by hand.

01

Connect

Point Rapid BI Catalog at your BI platforms. Authentication respects the permissions you already have in each.

Tableau Server or Tableau Cloud Power BI Service
02

Map

Every field, calculation, measure, dashboard and report is indexed and linked into one live dependency graph, refreshed on a schedule so it reflects reality.

03

Trace

Select any connection, table or field. See the full upstream and downstream impact across both platforms, filter to one, and export for review.

Safe for regulated environments

Your business data never leaves the building.

Rapid BI Catalog reads metadata only: table names, column names, calculated-field formulas, dashboard structure. It never touches the rows in your tables.

Metadata only

No access to the business data in your tables.

On-prem or private cloud

Deployed inside your environment. You control where outputs are stored.

Role-based access

Admin, Power User and Read-Only roles, plus SSO and MFA.

Full audit trail

Field-level activity logs with timestamps for governance reviews.

See it on your terms

Two ways to see what breaks, before it breaks.

Watch now on your own time, or walk through your own Tableau and Power BI questions with our team.

On-demand · 5 minutes

Watch the recorded demo

No sales pitch. Every feature, in order, end to end.

  • Impact analysis from a single field
  • Interactive lineage diagram
  • Automated documentation output
Watch the demo now →
Live · with the Rapid Lens team

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Bring the source change you're worried about. We'll trace it with you.

  • Cross-tool impact across Tableau and Power BI
  • Deployment, security and access questions answered
  • Next steps for a 15-day free trial
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FAQ

Questions BI leaders ask before deploying.

Do I need separate products for Tableau and Power BI?

No. Rapid BI Catalog is one platform with one lineage graph. It connects to Tableau Server (on-premise), Tableau Cloud and Power BI Service, and it can also document individual Tableau and Power BI files you upload. You can view everything together or filter to a single platform.

What exactly does impact analysis show?

Pick a data connection, database, table or field and Rapid BI Catalog lists every dependent object, grouped by type. On Tableau: data sources, fields, calculated fields, sets, groups, bins, hierarchies, workbooks, worksheets, dashboards and storyboards. On Power BI: semantic models, model tables, columns, calculated columns, measures, calculation items, hierarchies, row-level security roles, reports, pages, visuals and bookmarks.

Does it access our business data?

No. It reads metadata only: table names, column names, calculated-field formulas and dashboard structure. It never touches the rows in your tables, which is why it's safe to deploy in regulated environments.

Where does it run?

Inside your environment, on-premises or in your private cloud, with full audit logs. You control where processing happens and where documentation and metadata exports are stored.

Can I try it before buying?

Yes. Every plan includes a 15-day free trial, no credit card required. Book a live demo and we'll help you set it up against your own environment.

Stop investigating.
Start knowing.

The next source change is already on someone's roadmap. Find out what it breaks in Tableau and Power BI, before your executives do.

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15-day free trial · No credit card · Full product details
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